Contracts & Subcontracts Administration & Support for Government Contractors

Overview

Government contractors manage contract and subcontract obligations from the first solicitation review through final closeout, and every phase carries requirements that affect compliance, payment, and contract performance. Meeting those requirements takes experienced contract professionals, and many organizations face gaps in bandwidth, specialized knowledge, or both. Redstone GCI provides contracts and subcontracts administration support for government contractors at any point in the contract lifecycle, whether that means managing the entire contracts department, supplementing an employed contracts specialist with additional capacity, or providing guidance on specific contract actions. Our consultants bring experience in solicitation and contract review, drafting and negotiating contracts and subcontracts, contract and subcontract management, assisting with joint venture formation, novations, small business regulations, procurement policies and procedures, and contract closeout, supporting contract administration from the first proposal through the final contract action.

Services

• Solicitation & Contract Document Review – Our team reviews solicitations, contracts, and subcontracts for terms and conditions, flow-down clauses, and contract-specific language, interprets requirements, identifies terms that warrant negotiation or removal, and flags unnecessary flow-down clauses before they become binding obligations.
• Federal Procurement Law & Regulatory Guidance – Our subject matter experts assist government contractors in understanding and applying FAR, DFARS, small business regulations, contract terms, and agency requirements that affect contract formation, administration, and performance. LEARN MORE
• Commercial Product & Service Determination Support – Our experienced consultants focus on consolidating all of the information relative to the FAR definition, similar to the product and/or service, non-government sales data, market research, and pricing to meet Government regulations and provide the proper support in a proposal to the government. LEARN MORE
• Organizational Conflict of Interest (OCI) Mitigation – We assess potential organizational conflict of interest issues early in the acquisition process, develop mitigation plans, and prepare the documentation needed to respond to contracting officer concerns.
• Other Transaction Agreement (OTA) Support – Our team of experts reviews, negotiates, and administers Other Transaction Agreements and consortium agreements, managing the terms and requirements that operate outside the FAR before they surface during performance.
• Contract & Subcontract Negotiation – Our team prepares negotiation positions, participates in or leads negotiations with government customers or prime contractors at your request, and supports discussions with the contracting officer through resolution.
• Contractual Documentation Development – We draft contracts, subcontracts, Contract Data Requirements List (CDRL) reports, contract briefs, non-disclosure agreements, and teaming agreements tailored to the specific contract action.
• Contract File Set-Up & Organization – Our subject matter experts develop contract file structures from the ground up, strengthen existing structures, and advise on documenting government contract actions clearly and consistently for audits and Government reviews.
• Contract Administration & Contracting Officer Liaison – Our team manages day-to-day contract administration at your request, representing your organization in discussions, contractual meetings, and contract planning with the contracting officer, the Government, or prime contractors.
• Change Orders & Contract Modifications – We manage change orders and contract modifications from initial review through execution, including assessing the contractual impact of proposed changes to scope, schedule, or price.
• Novation Support – Our subject matter experts assist government contractors with novation requests, agreements, and supporting contract documentation when contracts must be transferred to a successor organization, including coordinating the information required for Government review.
• Subcontract Administration – Our team of experts prepares and administers subcontracts, manages consent packages, monitors subcontractor performance, and supports subcontract negotiations on behalf of prime contractors.
• Procurement & Purchasing Documentation – Our team supports procurement planning and development of the documentation needed to keep purchase files complete and review-ready, including Requests for Subcontractor Bids and Proposals, Sole Source Justifications, and Price Analysis Documentation.
• Small Business Subcontracting & Participation Plan Support – We develop Small Business Subcontracting Plans and Small Business Participation Plans in support of proposals, monitor performance against plan goals, and prepare the required Government reporting, including ISR and SSR submissions in eSRS or SAM.
• Mentor Protégé & Joint Venture Support – Our team of experts assists government contractors in structuring and administering mentor protégé and joint venture arrangements, developing related agreements and procedures, and maintaining compliance with applicable small business and contract requirements throughout the relationship.
• Requests for Equitable Adjustment (REA), Claims & Terminations – Our subject matter experts support government contractors through REAs, claims, and termination actions, from deciding a course of action through preparing the submission and supporting it through audit. LEARN MORE
• Contract Closeout Support – Our team manages contract closeout actions, coordinates with the contracting officer on outstanding requirements, and assembles the reconciled costs and records needed for accurate and timely closeout and final payment.
• Contracts & Procurement Policies & Procedures – We review, develop, and strengthen contracts and procurement policies and procedures aligned with FAR, DFARS, small business regulations, Government requirements, and how your organization operates.
• CPSR Readiness & Purchasing System Support – Our team of experts performs pre-CPSR file reviews and mock audits, corrects documentation gaps, and strengthens purchasing practices so your purchasing system is positioned for Contractor Purchasing System Review (CPSR) approval. LEARN MORE
• Outsourced Contracts Administration – Our subject matter experts manage the contracts and subcontracts administration role on an ongoing or interim basis, serving as your contract administrator or manager when maintaining a fully staffed contracts department is not practical.
• Contracts & Procurement Training – Our team delivers targeted training for internal staff and subcontractors covering procurement best practices, documentation standards, and government contract requirements.